ROC Kolkata Rejects Flood Defense: Penalty Imposed for Non-Maintenance of Statutory Minutes

In a significant adjudication order dated 19 January 2026, the Registrar of Companies (ROC), Kolkata, penalized Yajur Fibres Limited for failing to maintain the minutes of Board and General Meetings. The adjudication officer held that while natural calamities might explain the loss of historical physical records, they do not absolve a company from its continuing statutory obligation to maintain records for subsequent years.

The order serves as a crucial reminder for corporate entities regarding the strict liability associated with statutory compliance under the Companies Act, 2013.

Case Background: Suo Motu Admission of Default

The proceedings were initiated following a suo motu application filed by the company and its directors. The applicants approached the regulatory authority seeking adjudication for non-compliance with Section 118 of the Companies Act, 2013 (which corresponds to Section 193 of the erstwhile Companies Act, 1956).